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Steps In Laying Out Audiovisual Components For A Trade Conference

The way we work has evolved considerably, especially after the outbreak of Covid19. Many companies have either adopted a hybrid system of work or are a 100% working from home. This is helping them create a work-life balance many employees complain their employers lack in providing. However, now that the pandemic situation is under control, normal business activities have resumed. This means working from the office and attending business/trade events.

Watch as we at Event Ready, serving Orlando, FL, let you in on some tips for laying out audiovisual components for offline and physical trade conferences in this blog post.

First Thing’s First – the Displays

When walking inside a conference room, the first thing people see is the display screens. Where we are right now, 4K and UHD are commonplace. However, these can be negatively impacted due to bandwidth issues resulting in poor image quality and sound. Single displays are the go-to choice for many people. But dual displays are also pretty standard. It all depends on what kind of experience you want to give the attendees.

Audio or Video?

If your company is not yet comfortable with physical, then, by all means, go online. But when you go online, you are soon faced with two options: should you go audio-only or audio with video? Usually, people prefer video conferencing to create a sense of the in-person meeting.

Check Up on Your Audio Input and Output

There can be no conference without properly working microphones and speakers. Whether in-ceiling, on-table or a soundbar you may have mounted close to your display, you need to ensure they are of high quality. Also, the brand you pick will play an important role. Cheaper brands may not give you the best quality. Choose only the best – you and your employees deserve it. The best and proper setup can help with echo reduction, feedback problems, and noise control that other participants may find disturbing during conferences.

The Camera Is Important – You Can Even Consider It Step One

Small cameras or larger ones –you need not concern yourself with this matter for physical conferences. But if it is an online conference, then cameras are super important. A pan-tilt-zoom camera is a good option if you are going live from a large conference room. You could opt for 180° viewing angle cameras for panels, like Panacast. The type of conference you are conducting should ultimately decide the kind of camera you want.

And Finally, Connectivity!

You could prepare for everything and do all that is in your power for a successful conference. But, if you have not arranged reliable connectivity, it will all come crashing down like a too-neat domino display. Choosing wired, wireless, or a combination of both, have their pros and cons. But ultimately, it comes down to personal preference.

In Orlando, FL, contact Event Ready for all of your conference and event needs including event registration, onsite services, custom software, and much more.

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