How much space will each exhibitor need? What’s the expected footfall? How will the exhibitors register?
These are all critical aspects of the early stages of event planning. Answering these questions will help you create a robust floor plan that considers exhibitor registration and space allocation. Management tools like event floor plan software can help you with this process.
Event Exhibitor Registration:
When planning your event, you must consider how you will handle exhibitor registration. How many exhibitors do you want to have? What kind of information do you need from them?
Incorporating event exhibitor registration into your floor plan design can be a great way to save time and money. Having exhibitors register in advance can avoid the last-minute scramble to get everyone registered.
Here are a few tips for incorporating event exhibitor registration into your floor plan design:
• Make sure you have enough space for all of your exhibitors. You don’t want to be overcrowded, but you also don’t want to have too much space.
• Plan for registration areas near the entrance and exit of your event. This will make it easy for exhibitors to get registered and set up.
• Include a map of the event floor plan in your registration materials. This will help exhibitors find their way around and plan their booth space.
• Make sure your floor plan is flexible. As exhibitors register, you may need to make changes, so be prepared to adjust your plan.
• Use a professional floor plan design service. They can help you create a custom floor plan that meets all of your needs.
When Should You Start Planning Your Exhibitor Floor Plan?
The sooner you start planning your exhibitor floor plan, the better. It will give you more time to make changes and tweaks as needed. You can ask your previous exhibitors if they’d like to have the same booth space as last year or if they want a bigger space. You can start with a basic layout and adjust as needed.
What Should Your Objectives Be?
Consider your event’s goal and aims before laying out the area. Your event floor plan should represent the atmosphere you’re trying to establish for your guests.
Your objectives should be to create a floor plan that is:
- Engaging and visually appealing
- Easy to navigate
- Functional and efficient
The available space will play a significant role in how you can design your floor plan. You’ll need to get creative with utilizing the space if you have a smaller area.
Think about how you want your guests to move throughout the event space. You’ll also need to consider restrooms, entertainment stalls, VIP areas, and exhibitor booths.
Layout Suggestions:
There are a few different ways to lay out your exhibit hall or conference room. It all depends on the size and shape of the space, as well as how many exhibitors you have.
Here are a few suggestions to get you started:
Island Booths: These are great for larger exhibits that need more space. They’re also great for exhibitors who want to be able to talk to guests from all sides.
Peninsula Booths: These are similar to island booths, but they’re attached to one wall. They’re perfect for smaller exhibits that don’t need as much space.
Linear Booths: These are long and narrow, and they’re perfect for exhibits that are arranged in a line.
Conclusion:
Event Ready is a recognized leader in Orlando‘s full-service event management solutions. We understand the challenges and complexities of incorporating exhibitor registration into your event floor plan design.
You can now use our Exhibitor Registration software to add exhibitors to your floor plan easily.
