Key Takeaways:
- Social media platforms, like LinkedIn, Twitter, & Facebook, are a great way to promote your call for papers.
- You can also reach out to your network of colleagues and academics who might be interested in submitting their work.
- Writing a press release or blog article to promote your call for papers can help generate interest and awareness.
- Emailing key individuals in relevant academic fields is another effective way to get the word out there.
- Finally, list your event on conference directory sites like WikiCFP or PapersInvited.
How do you get many people to notice your call for papers? This is a question that we all have been asking a lot lately. Every time we try to put together a proposal for an academic conference, we struggle to find the right way to publicize it. You want as many folks as possible to see your work and consider including it in their proposals.
Still, you’re not sure how best to do that. So, we turned to the internet for some answers, and we found them! In this post, experts from Event Ready will share with you some of the methods other academics have used successfully to promote their calls for papers. Hopefully, this information will help you a lot!
Understanding The Call for Papers
Well, before we dive in, let’s start with the basics. A call for papers is an invitation to submit a paper or research proposal to an academic conference or event. It’s important that your call clearly outlines submission requirements, including deadlines and formatting instructions. This information should be easy to find and understand so potential authors can quickly determine if their work is appropriate for submission.
In other words, the success of any call for papers, posters, or presentations lies in the quantity and quality of submissions. To ensure a successful event, you must reach out to as many qualified individuals as possible. By promoting your call for papers through various channels, you can maximize the number of submissions and guarantee a successful event.
Simple Techniques to Promote Your Call for Papers
Alright, business time. Here are some simple yet effective methods to promote your call for papers:
1. Social Media Platforms
Let your industry colleagues know about your call for papers by sharing the submission page on social media.
The most typical social media platforms for professional organizations have been LinkedIn, Twitter, and Facebook. To get the max engagement from your posts, vary the content and images with each post. Animated gifs and short videos are also a great way to increase engagement rates.
YouTube should also be included in your social media plan, as it’s now the #2 search engine behind Google. It’s especially popular among young adults who are just beginning their careers.
Using other platforms for calls for papers may be a great time to use TikTok and Instagram. There’s been a recent trend of people in Gen Z preferring these two over Google. Furthermore, TikTok and Instagram Reels have extra exposure from being cross-posted on more traditional social media sites such as Facebook and LinkedIn.
2. Reach Out to Your Network
Word-of-mouth has always been one of the most powerful ways to spread the news. So, reach out to everyone you know within your network of academics and colleagues who might be interested in submitting their work. Connect with them via email, call them up personally, or better yet – physically meet them and discuss your call for papers.
3. Write A Press Release
Writing a press release can effectively create brand awareness and call attention to and promote your call for papers. Craft an interesting headline that captures the readers’ interest and write a well-structured release with specific topic information, deadlines, related website links, etc. Make sure to include relevant sources or quotes in the release as well. Once you’ve written it, send it to online news outlets and other media outlets interested in posting about it – including newspapers or academic journals!
4. Start E-Mail Campaigns
Emailing key individuals in the relevant academic fields is another great way to get the word out about your call for papers. Find potential contributors’ emails and send them a personalized message that outlines the call for papers’ background, requirements, criteria, and any incentives. Encourage recipients to share the call with their colleagues or other research networks to reach a wider audience.
5. Write And Promote a Blog Article
Write a blog post for your association’s website advertising your call for papers and include a link to the site submissions. Your article can be about the event and its historical role in the industry. You could highlight past events with a short reel video, noteworthy speakers and topics, or even an interview with past presenters sharing their experiences.
Optimize your blog article for search engines so it becomes more visible, and then promote the blog on all your regular marketing channels (including social media). Make sure to collaborate with your team throughout this process.
6. Promote Your Call for Papers on Conference Directory Websites
Adding your event to conference directory sites multiplies your chances of being found by professionals looking for presentation opportunities. These directories compile open calls for papers, making it easier for people in the industry to find what they’re looking for.
If you’re searching for a place to list your upcoming conference, consider one of these three directories: WikiCFP, PapersInvited, or Conference Alerts. They are all popular choices that offer many benefits.
7. Make Sure Your Next Call for Papers Is Advertised at Your Current Event!
Organizations often plan to make their submission site for the following year’s conference available during or immediately after their current conference. This way, they can take advantage of their captive audience while their event is still top-of-mind.
Use literature and signage at your event to pique people’s interests. Include information to promote your call for papers in materials like the printed program, online agenda, and mobile app.
Related: Conference Hunting: Choosing the Right Event to Present Your Research Paper
Last Thoughts
By employing a few of these tips, you can improve the number of people aware of your call for papers and increase the pool from which your selection committee can choose. Moreover, suppose you find yourself lacking qualified reviewers. In that case, many tips can be used to draw them in and secure their assistance!
With a bit of creativity, promoting your call for papers doesn’t have to be difficult. Try out various methods, and never underestimate the power of word-of-mouth. In no time, you’ll find yourself with plenty of qualified people ready to help review and refine your call for papers!
Here’s How Event Ready Can Help You!
Event Ready offers Miami writers a chance to get their work published and more easily seen by people in the field. This is an opportunity open to writers of all levels of experience.
With so many conferences available, it’s tough to determine which is right for you. Fortunately, we can help with that.
If you’re looking to have your paper accepted into a conference, then look no further! We offer guidelines and tips on editing and formatting your papers to ensure they meet the standards set by conference organizers. All you need to do is submit your paper proposal today using our easy online form, and we’ll take care of everything else for you!
Good luck with all your call for paper endeavors!
