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Creating The Perfect Access Control Experience For Your Event

Key Takeaways:

  1. Access control is an integral part of event planning.
  2. It can help to improve security, manage crowds, and keep track of attendees.
  3. Various access control options are available, so be sure to choose the one that best suits your event’s needs.
  4. Following these tips can create a smooth and successful event experience for all.

Planning is crucial to hosting a successful event. The planning aspect can either make or break it. Everything has to run smoothly to get the best results. When putting on a special occasion, ensuring everything goes off without a hitch is essential. One of the most crucial event elements is ensuring that only authorized guests can get in.

Not having a system to check who comes in and out could result in many security risks. It is where access control comes in by setting up a system that controls who can enter and when you can keep your event running smoothly. Event Ready discusses why you need access control and how to create one that offers maximum satisfaction.

Significance of Access Control for Event Planners

As an event planner, you are responsible for guest security and safety. All it takes is one uninvited guest to cause a disturbance that could ruin the entire event. It is why it’s so important to have a system that can control who has access to your event.

There are many benefits to using access control for your event. Here are just a few:

1. Keep Unwanted Guests Out

The last thing you want is for uninvited guests to crash your event. It can not only be a security risk but also ruin the experience for your other guests. Access control ensures that only the people you want at your event can get in.

2. Keep Track of Your Guests

When you have a large event, tracking everyone coming and going cannot be easy. Access control lets you easily see who is entering and exiting the event. It is beneficial if you need to evacuate the premises.

3. Enhance Security

Access control systems can help to enhance security at your event. With these systems in place, you can rest assured knowing that only authorized personnel can enter the event. It can help to prevent security breaches and other potential risks.

4. Improve Efficiency

Access control can also help improve your event planning efficiency. With these systems in place, you can get information on who is present and who is not to make quick and informed decisions in your planning.

5. Create a Better Experience for Your Guests

You can create a better guest experience with an access control system. At events, guests may seek assistance from event staff to access certain areas. By having an access control system, you can help ensure that your guests can get where they need to go quickly and easily.

With all of these benefits, it’s clear to see why access control is so essential for event planning. Utilizing these systems allows you to create a safer and more efficient event for everyone involved.

Absence of Access Control and Ensuing Risks

As an event planner security of your guests is everything. Any risk or danger to them can result in a lawsuit or worst. If something happens and someone is injured, you could be sued. It means that if proper security measures are not implemented, and something terrible happens, you, as the event planner, could be held responsible.

There have been many instances where the lack of access control has led to disastrous results. One such example is the Time Warp, Argentina, 2016. Due to a lack of access control, overcrowding occurred during the event, which resulted in 6 deaths. Access control would’ve prevented this as it limits the number of people who can join, avoiding situations like this.

Creating the Perfect Access Control Experience

Having a good access control plan for your event is important to avoid disasters like the Time Warp event. Here are five ways that you can improve your access control system.


1. Online Event Registration

Nowadays, most people use the internet to register for events. It makes it easy to track who is coming and going. You can also use online registration to assign different access levels to different attendees. For example, you can give VIPs or sponsors a higher level of access than regular attendees.

2. Ticketing Systems

Ticketing systems are another way to track who is attending your event. They can also be used to assign different access levels to different attendees. Using ticket entry points can also help manage attendees’ entry and exit.

3. Using Custom Software Solutions

Many different software solutions can be used for access control. Some of these solutions are designed specifically for events, while others can be customized to work for your event. Custom management software can ease a great deal of pain for both planners and attendees.

4. Self-Registration and Check-In Kiosks

Another way to streamline the process of access control is to use self-registration and check-in kiosks. It can be an excellent option for events that are expecting a large number of attendees.

5. Implement Multiple Access Points

Depending on the size and layout of your event, you may want to consider implementing multiple access points. It will help to keep lines moving and prevent bottlenecks.

6. RFID Wristbands

RFID wristbands are another popular option for access control. These wristbands can be linked to an attendee’s profile, making it easy to track their movements throughout the event.

Also Read: How Successful Event Planners Stay Organized?


Access control is an essential part of event planning. You can help ensure your event’s success by implementing effective access control. By taking the time to plan your access control system, you can help to ensure the success of your event.

Streamline Access Control for Events in Chicago, IL

Event Ready is the leading provider of access control solutions for events in Chicago, IL. We offer various access control options to suit your needs, including onsite services, online event registration, and custom solution software. Event Ready can help create a smooth and efficient event experience for your guests.

Contact us today to get a free demo.