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Conference Hunting: Choosing The Right Event To Present Your Research Paper

Do you have a research paper you’re looking to present at a conference? If so, it’s essential to choose a suitable event.

How can you be sure that you’re picking the best conference to present your work?

Event Ready will discuss some concerns you should consider when conference hunting in this blog post. Keep scrolling for our expert tips!

Item 1: Are You Familiar with the Society or Association?

Different societies and associations have various ways of organizing their conferences. Suppose you’re not familiar with the one hosting the conference you’re interested in. In that case, it’s a good idea to do some research first.

By taking the time to investigate the organization’s goals and mission, you can get a better sense of whether or not their conference is a good fit for your work.

Item 2: Can You Easily Identify the Venue?

Once you’re satisfied with the organizers behind the event, it’s time to move on to the venue. A good conference should have no trouble providing you with all the information you need to know about where it will occur.

This includes the address, contact information, and a website with more details. If a conference is being hosted in a city you’re unfamiliar with, investigate the area to ensure it’s safe and has adequate accommodations.

Item 3: Is It Clear What Fees Will be Charged?

Whether you’re attending as a speaker or just as a listener, you should never have to guess how much it will cost you. Conference fees should be listed upfront on the event website, and they shouldn’t change without notice.

If you are speaking at the conference, inquire whether some fees will be waived. Many conferences will waive the registration fee for presenters, and some will even pay for travel expenses.

Item 4: Have You or Your Colleagues Attended this Conference Before?

We base many of our decisions on previous experience, so why not do the same when choosing a conference? If you or your colleagues have attended the conference before, ask them for their honest opinion.

Did they find the conference helpful? Was it well organized? Were there enough people in attendance? You can also check online reviews, but be sure to take them with a grain of salt.

Item 5: Is the Editorial Committee Listed on the Website?

The Editorial Committee controls which papers get accepted, so you want to make sure they’re listed on the conference website. If they’re not, that’s a huge red flag.

You can usually find the Editorial Committee under the “About” section of the website. Once you’ve located them, take a look at their qualifications. They should also be clear about their control over presentations and the type of peer-review system they use.


If you’re still having trouble finding an appropriate conference, consider using a service like Event Ready. We specialize in planning and managing events in Miami, FL.

Request a free demo!